An-Najah National University Faculty of Graduate Studies Towards E-Municipality in the Palestinian Territories Qalqilia Municipality as a Case Study By Ahmad Abdel Mon’em M. AL Nammourh Supervisor Dr. Ali Abdelhamid This Thesis is Submitted in Partial Fulfillment of the Requirements for the Degree of Master of Engineering Management, Faculty of Graduate Studies, An-Najah National University, Nablus, Palestine. 2011 ii Towards E-Municipality in the Palestinian Territories Qalqilia Municipality as a Case Study By Ahmad Abdel Mon’em M. AL Nammourh This thesis was defended successfully on …………., and approved by: Committee members Signature 1. Dr. Ali Abdelhamid …...….…. 2. Dr. Samer Raddad …….……. 3. Dr. Khitam Shraim …….……. iii DEDICATION ������ �� �� � ��� ��� � ���������� ������ ... ������ ��������������������� � � ������� � ��� !����� ��� ��... "������ ���������� � ������ !�#��� $�%��� " ��� ��� !����� " & �... " � ��� ��%�� ������� ������� ��... ���%� ��' � �� (� � )�� ������ ���%� ���*��� � ��� ... ������ ����+�� ����+� ����� ��� ,����-�� ��... ���+��#) �� �'�� �-�� �� ����������� .������� �/���������������0� iv ACKNOWLEDGMENT This research would not have been possible without the kindly support of many people. I wish to express my gratitude to my supervisor, Dr. Ali Abedhamid who was abundantly helpful and offered invaluable assistance, support and guidance. Deepest gratitude is also due to the members of the supervisory committee, without their knowledge and assistance this study would not have been successful. Special thanks to Qalqilia municipality, to the municipal council especially the Mayer Mr. Samir Dawabsha, and to my partners of employees especially Mr. Esa Al Faris and Mr. Said khatter for their invaluable assistance. I wish also to express my gratitude to the municipality of Nablus, Hebron, Jericho, and Dura for all support and valuable information. Not forgetting to my best friends who always been there. I wishes to express my love and gratitude to my beloved family; for their understanding and endless love, through the duration of my studies. And I would like to extend my sincere appreciation to Dr. Bahjat Qazaz who is sincerely appreciated for his many significant suggestions and advices. I’m most grateful for his generosity. Finally, I extended my thanks to An Najah National University, especially faculty of graduate studies. v DECLARATION ���1� ��� ���� ����� ��� � ��� �� ���� � ��� : Towards E-Municipality in the Palestinian Territories Qalqilia Municipality as a Case Study "����' (�� �2���� �� "����� �� "�� ��� – "�'��� "��� "� �� 1 "�� ��� ��� �� ����� ��� �!" � ��� ���# �" $��� %�&' ()�* +��,���� �� -���. ��� �� # ��,�� (��� � ٕ� �!" � ��� (�00 �� %� +1' �&�� ��� �� ��� ��� �'�� 2� �� ��� �� �,�� 3� ��� ���4� ������� �� ��,�� 3�*�. Declaration The work provided in this thesis, unless otherwise referenced, is the researcher's own work, and has not been submitted elsewhere for any other degree or qualification. Student's name: اسم الطالب: Signature: التوقيع: Date: خالتاري: vi TABLE OF CONTENTS DEDICATION ................................................................................................ iii ACKNOWLEDGMENT .................................................................................. iv DECLARATION ............................................................................................... v TABLE OF CONTENTS ................................................................................. vi LIST OF TABLES ............................................................................................ x LIST OF FIGURES .......................................................................................... xi ABSTRACT .................................................................................................. xiii 1.1 Introduction .......................................................................................... 2 1.2 Research problem ................................................................................. 3 1.3 Research justification and significance ................................................ 4 1.4 Research objectives .............................................................................. 5 1.5 Area of study ........................................................................................ 6 1.6 Research plan........................................................................................ 7 1.7 Research limitations ........................................................................... 11 1.8 Organization of the thesis ................................................................... 11 1.9 Research terminologies ...................................................................... 12 2.1 Introduction ........................................................................................ 17 2.2 Local governments ............................................................................. 17 2.3 Municipalities ..................................................................................... 19 2.3.1 The municipalities’ concept ......................................................... 20 2.3.2 General municipalities’ functions and responsibilities ................ 21 2.4 Traditional municipality ..................................................................... 24 2.4.1 Characteristics of traditional municipality ................................... 24 2.5 Electronic municipality ...................................................................... 29 2.5.1 Definition and philosophy ........................................................... 29 CHAPTER ONE .............................................................................................. 1 INTRODUCTION ........................................................................................... 1 CHAPTER TWO ........................................................................................... 16 CONCEPTUAL AND THEORETICAL BACKGROUND ...................... 16 vii 2.5.2 Key dimensions and stockholders of electronic municipality ..... 31 2.5.3 General stages of electronic municipality .................................... 35 2.5.4 Main challenges of e-municipality .............................................. 40 2.6 Electronic municipality as an alternative for traditional municipality. 43 2.7 Previous studies .................................................................................. 44 3.1 Introduction ........................................................................................ 48 3.2 History of local government in Palestine ........................................... 48 3.2.1 Local government before the period of the PNA ........................ 49 3.2.2 Local government during the period of the PNA ........................ 49 3.3 The reality and classifications of the municipalities in the PT .......... 51 3.4 The distribution of the of the municipalities in the PT ...................... 53 3.5 Qalqilia municipality .......................................................................... 56 3.5.1 Qalqilia municipality history ....................................................... 56 3.5.2 Qalqilia municipality’ structure ................................................... 57 3.5.3 Qalqilia municipality services ..................................................... 64 3.5.4 Qalqilia municipality characteristics ........................................... 67 4.1 Introduction ........................................................................................ 78 4.2 Overview ............................................................................................ 78 4.3 Research questions ............................................................................. 80 4.4 Data collection strategies .................................................................... 81 4.4.2 Literature review .......................................................................... 82 4.4.3 Observation and experience ......................................................... 83 4.4.4 Case Study ................................................................................... 83 4.5 Data management tools ...................................................................... 89 4.6 Data analysis strategies ...................................................................... 92 4.6.1 Quantitative and qualitative analysis ........................................... 92 CHAPTER THREE ....................................................................................... 47 OVERVIEW OF QALQILIA MUNICIPALITY ....................................... 47 CHAPTER FOUR ......................................................................................... 77 RESEARCH DESIGN AND METHODOLOGY ....................................... 77 viii 4.6.2 Combining data analysis techniques ............................................ 96 4.7 Validity and Reliability ...................................................................... 97 5.1 Introduction ...................................................................................... 100 5.2 Critical factors of e-municipality ..................................................... 100 5.2.2 Internal critical factors ............................................................... 103 5.2.3 External critical factors .............................................................. 107 5.3 Barriers to e-municipality ................................................................. 109 5.4 Qalqilia municipality case study results ........................................... 111 5.4.1 Internal environment results ...................................................... 112 5.4.2 External environment results ..................................................... 122 5.5 Qalqilia municipality case study description ................................... 128 5.5.1 The final results of internal and external environments ............ 128 5.5.2 The internal environment description ........................................ 131 5.5.3 The external environment description ....................................... 132 5.5.4 Qalqilia municipality status ....................................................... 133 6.1 Introduction ...................................................................................... 138 6.2 The model of e-municipality requirements and critical issues ........ 138 6.2.1 The model of e-municipality requirements ................................ 139 6.2.2 Critical issues for e-municipality adoption. ............................... 145 7.1 Introduction ...................................................................................... 150 7.2 Conclusions ...................................................................................... 150 7.3 Recommendations ............................................................................ 152 REFERENCES .............................................................................................. 154 CHAPTER FIVE ........................................................................................... 99 ANALYSIS CRITICAL FACTORS OF E-MUNICIPALITY ADOPTION .................................................................................................... 99 CHAPTER SIX ............................................................................................ 137 PROPOSED MODEL OF E-MUNICIPALITY REQUIREMENTS ..... 137 CHAPTER SEVEN ..................................................................................... 149 CONCLUSIONS AND RECOMMENDATIONS .................................... 149 ix APPENDIX ................................................................................................... 160 APPENDIX - A ............................................................................................. 160 APPENDIX - B ............................................................................................. 166 APPENDIX - C ............................................................................................. 169 ب .............................................................................................................. الملخص x LIST OF TABLES Table 2-1: challenges in implementing e-municipality through each stage. ... 39 Table 3-1: statistics information of local governments in the PT ................... 54 Table 3-2: utilities and infrastructure services. ............................................... 65 Table 3-3: health and environment services. ................................................... 65 Table 4-1: Questionnaire sections of Qalqilia municipality's team. ............... 90 Table 4-2: Questionnaire sections of Qalqilia municipality's citizens. ........... 91 Table 5-1: main internal barriers. .................................................................. 111 Table 5-2: main external barriers. ................................................................. 111 Table 5-3: the results of internal critical factors and the related indicators. . 116 Table 5-4: average score for each internal barrier and for all internal barriers. ....................................................................................................................... 121 Table 5-5: the results of external critical factors and the related indicators. 125 Table 5-6: average score for each external barrier and for all internal barriers. ....................................................................................................................... 127 Table 5-7: adjustment process for the results of internal environment. ........ 130 Table 5-8: adjustment process for the results of external environment. ....... 130 xi LIST OF FIGURES Figure 1-1: map of Qalqilia city. ....................................................................... 9 Figure 1-2: map of Qalqilia's lands over the various stages of history. .......... 10 Figure 2-1: the philosophy of communication within e-municipality. ........... 31 Figure 2-2: basic dimensions of electronic municipality. ............................... 34 Figure 2-3: basic e-municipality relations. ...................................................... 35 Figure 2-4: the five proposed stages toward e-municipality. .......................... 36 Figure 2-5: proposed e-adoption model .......................................................... 46 Figure 3-1: map of Palestinian Territories. ..................................................... 51 Figure 3-2: map of local government geographic distribution over the West Bank. ................................................................................................................ 55 Figure 3-3: Qalqilia municipality’s structure. ................................................. 59 Figure 3-4: Qalqilia’ citizens satisfaction about the health services (2008). .. 69 Figure 3-5: Qalqilia’ citizens satisfaction about the health services (2011). .. 69 Figure 3-6: zoning plan which is issued by Qalailia municipality. ................. 72 Figure 3-7: the workload of a citizen in getting a ZPF. .................................. 73 Figure 3-8: Qalqilia’s electric network (L.V) prepared in AutoCAD software. ......................................................................................................................... 76 Figure 4-1: research database structure ........................................................... 82 Figure 4-2: decision tree .................................................................................. 96 Figure 5-1: Qalqilia municipality's framework. ............................................ 102 Figure 5-2: the model of internal critical factors. .......................................... 103 Figure 5-3: the evaluation model of internal critical factors. ........................ 104 Figure 5-4: the model of external critical factors. ......................................... 107 Figure 5-5: the evaluation model of external critical factors. ....................... 108 Figure 5-6: survey participants: distribution according to age range. ........... 114 Figure 5-7: survey participants: distribution according to occupation. ......... 114 Figure 5-8: survey participants: distribution according to work experience. 114 xii Figure 5-9: survey participants: distribution according to decision role. ...... 114 Figure 5-10: acceptance percentage of internal critical factors..................... 115 Figure 5-11: the results of related indicators for each internal critical factor. ....................................................................................................................... 118 Figure 5-12: the results of related indicators for each internal critical factor. ....................................................................................................................... 119 Figure 5-13: the results of internal barriers. .................................................. 120 Figure 5-14: survey participants: distribution according to education level. 123 Figure 5-15: survey participants: distribution according to age range. ......... 123 Figure 5-16: survey participants: distribution according to employment. .... 123 Figure 5-17: survey participants: distribution according to occupation position. ......................................................................................................... 123 Figure 5-18: the result of external critical factors. ........................................ 125 Figure 5-19: the results of related indicators for each external critical factor. ....................................................................................................................... 126 Figure 5-20: the results of external barriers. ................................................. 127 Figure 5-21: the internal environment strengths with comparing to weakness. ....................................................................................................................... 132 Figure 5-22: the external environment opportunities with comparing to threats. ............................................................................................................ 133 Figure 5-23: evaluation results of Qalqilia municipality’ environments. ..... 134 Figure 5-24: evaluation matrix of a municipality status. .............................. 135 Figure 6-1: proposed model of e-municipality requirements. ....................... 140 xiii Towards E-Municipality in the Palestinian Territories Qalqilia Municipality as a Case Study By Ahmad Abdel Mon’em M. AL Nammourh Supervisor Dr. Ali Abdelhamid ABSTRACT The increase in demand for services and its association with the increase of population in the Palestinian Territories as well as the limited financial resources impacted negatively on the performance of Palestinian municipalities. Also, the unstable political situation and the procedures of the continuous Israeli occupation and control over resources and land, and isolation of localities from one another and from the service centers weakened the ability of these municipalities to be bound by their responsibilities in the performance of their services and the low level of effectiveness and efficiency they have, especially in light of the traditional system used in the management of municipalities in the Palestinian Territories. This study aimed to diagnose the state of municipalities in the Palestinian Territories and readiness to adopt an electronic municipal system depending on various technical elements such as information and communication systems, data management, and management activities and simulation processes, and other non-technical elements, such as leadership and management models, human capacity, democracy, justice, transparency, and integrated development planning , etc., and then infer the gap between the current and future situation represented in the e-municipality and propose a xiv model of the ruling elements (technical and non-technical) to deal with expected developments, as well as take into account the privacy of political and demographic in the Palestinian Territories, and contribute to the access to the e-municipality. Parallel with the literature review on e-municipality, this study relied on descriptive, analytical and deductive approaches in dealing with the Qalqilya Municipality as a case study, where the characteristics of Qalqilya Municipality were studied and compared with those of the traditional municipality, based on measuring the degree of satisfaction the citizen for some services, as well as the study and analysis of some departments of the municipality in terms of performance and techniques used to deduce the characteristics of the municipality through the qualitative analysis. Also, the internal environment of the municipality (all components of the municipality) as well as the external environment related to citizen and the community were measured and evaluated based on the ruling elements, as well as the potential obstacles and challenges from the perspective of the municipality and the local community through the quantitative analysis. In addition, the qualitative and quantitative analyses have been linked to achieve the objectives of the study. The results of the study through Qalqilya Municipality (as a case study of municipalities in the Palestinian territories) showed to have a limited readiness to adopt e-municipality (23.5%) despite the high percentage of chances of success associated with the readiness of the external environment xv (68.5%). The results associated with the challenges from the perspective of the municipality as well as the citizen showed the presence of a maximum priority to deal with laws and regulations related to e-services and the unstable political situation in the Palestinian territories besides the many other challenges. The study suggested a model of the basic requirements for the success of the adoption of e-municipality in the Palestinian territories, which includes several elements that overcome all challenges and obstacles. The study added to that model a number of important issues related to e-municipality such as laws and regulations, the cultural level and awareness in the community, community participation, safety, varying technical capabilities, which the municipalities should taken into account for the success of the adoption of e- municipality, and those issues are complementary of the proposed model. 1 CHAPTER ONE INTRODUCTION 2 CHAPTER ONE INTRODUCTION 1.1 Introduction E- municipality initiatives versus traditional municipality are receiving considerable attention and became more interested especially in the regions that are new covenant in the institution-building and democracy practices such as the Palestine Territories (PT) (World Bank, 2002). The mission of a municipality is to provide the services necessary to ensure the health, safety, and welfare of its residents. This mission is met through the daily operations of many departments under the management of the municipality's administrative officer and the policy direction of the elected officials. The municipal officials attempt to increase the quality of managing the municipality's internal and external environments and achieving the effectiveness and efficiency in services delivery to its citizens and stakeholders through creating suitable work environments, and by applying an advanced technologies based on Information and Communication Technologies (ICT), where all are compatible with context of and according to concepts of electronic approaches versus traditional approaches (ESRI, 2003). An interoperability infrastructure; technical and non-technical infrastructure is at the heart of e-municipality. The ability by which the different applications can talk and cooperate with each other is known as interoperability. This interoperability infrastructure would make the interaction between 3 municipality and citizens (M2C), municipality and business enterprises (M2B), and internal relationships (M2M) more friendly, convenient, transparent, and inexpensive (World Bank, 2002). Due to the lack of interoperability, traditional municipalities face serious problems. These are mainly poor quality and high cost of services, and low economical revenues. E-municipality has been proposed for solving these problems (Akinci, 2004). This thesis is dealing with special traditional systems and critical political situations of the municipalities in the PT. The traditional systems, leadership and management, democracy and transparency, culture, economic, electronic literate and many several challenges will be investigated to develop a model of requirements that fit the special circumstances of the municipalities in the PT, and increase the chances of success of e-municipality adoption. 1.2 Research problem The municipalities in the PT adopted traditional systems that affect the quality of services management and delivery. This traditional system summarized as traditional municipality which also leads to several challenges such as: declining revenues, high costs of services production and delivery, poor quality of services, lack of auto-control mechanisms, and lack of transparency, Where the traditional municipalities in the PT have poor standards of information, administration and process, as well as the insufficient and improper use of ICT. 4 The municipalities in the PT work under special circumstances resulted from the Israel occupation and its negative consequences on municipalities’ resources and roles (e.g. lands, water, electricity, geographic separation, and authority and control) with increase the demand on the services resulted from population growth highlight the insufficiency of traditional municipality and its challenges. This promotes to initiate advanced and modern systems as e-municipality versus traditional municipality taking into consideration the special circumstances of the municipalities in the PT and their context, where the success in e-municipality adoption in the PT will deal successfully with those challenges. 1.3 Research justification and significance The justification for the research is based on the following points: 1. The critical role and responsibilities of the municipalities in the PT in services delivery with critical situation of occupation procedures, also in most cases the challenge of separation from the service center promote to adopt suitable systems. 2. The increase in population and acceleration demand on service make the traditional municipalities less effectiveness and efficiency. 3. The needs to deals with some challenges as: limited resources, declining revenues, high costs of services production and delivery, poor quality of services, slow pace of activities, and some illegal behaviors of traditional municipalities. 5 The significance of this research is to add the knowledge, the literature, and methodologies to the fields of e-municipality through: 1. Focusing on the internal and external environments of the municipalities in the PT for improving and developing the system of service delivery through e-municipality adoption. 2. Focusing on non-technical issues and their importance beside the technical issues as foundation toward e-municipality adoption. 3. Proposing a methodology for evaluating the municipalities’ readiness toward e-municipality adoption. 4. Assistant in enhancing the relation between the municipalities in the PT and their citizens by the means of trust, participation, transparency, justice and equity …etc. 5. Increasing the e-literate of social community and focusing on the most challenges to e-municipality as digital divide. 6. Finally, the sources about e-municipality are limited; therefore this research adds a practical and professional resource about the e-municipality, and will be the first research about the e-municipality in the PT. 1.4 Research objectives The major objective of this study is; determining the best e-municipality approach through identifying the key requirements for the adoption of the system compatible with the nature of local governments and citizens in the PT. The model of e-municipality requirements will clarify the critical success factors (technical and non technical) that will be vital to transfer the system 6 from traditional to electronic. In particular, the study aims at achieving the following objectives: 1. Analyzing the current situation of the municipalities in the PT according to their characteristics and readiness toward e-municipality adoption. 2. Proposing a model of e-municipality requirements to the municipalities in the PT. 1.5 Area of study The research results cover the municipalities in the PT. Qalqilia municipality taken as the case study; where the researcher is being employed in Qalqilia municipality and has solid knowledge and experience about the context of the municipalities in the PT especially in the system of service delivery. In addition to the researcher’s experience, the selection of the study area is considerable according to the importance of Qalqilia municipality as one of the major municipalities in the PT (Applied Research Institute- Jerusalem (ARIJ), 2010). Qalqilia's city with population of 47,000 people is the largest town in the governorate of Qalqilia which has a population about 92,000 people living in 34 villages, so that in early 1996, Qalqilya city became the center of Qalqilya province followed by those 34 towns, villages and manor gathered (Jalood & Hafes, 2009). The city location and the heavy density added to the critical situation, Qalqilia is located in the northeastern of the West Bank, the distance to coast of 7 Mediterranean Sea is too close which is around (14 Km). This geographical situation makes Qalqilia more distinctive comparing with the other cities in the West Bank. Qalqilia is about 32 Km far away from Nablus and around 75 Km far away from Jerusalem. Under restrict and occupation acts, Qalqilia became the smallest city which has just about 4000 Don which generates the highest capacity arriving to 10 thousand per one km2 (Jalood & Hafes, 2009). Figure 1-1 explores map of Qalqilia city. By the Israel occupation in 1948 Qalqilia was severed with the western part, including 80% of its land, captured for establishing the “state of Israel”. Since 1967 Israel has confiscated more of Qalqilia lands by force and surrounded it with Jewish settlements, and walls and fences built on ancient orchards and farmlands worked by its families for generation after generation (Jalood & Hafes, 2009). Figure 1-2 explores the Qalqilia's lands over the various stages of history. 1.6 Research plan The above mentioned objectives are achieved through the flowing steps: 1. Studying the concepts of e-municipality and reviewing the relevant literatures. 2. Analyzing the structure and components of Qalqilia municipality environments. 3. Analyzing and describing the characteristics of Qalqilia municipality with comparing to traditional and e-municipality concepts. 8 4. Proposing models of critical success factors according to e-municipality concepts, and analyzing those proposed models to evaluate and measure the acceptance percentage of those critical factors within Qalqilia municipality’s environments through proposing evaluation models. 5. Describing the status of Qalqilia municipality according to internal and external environments results. 6. Proposing a model of requirements for successful adoption of e- municipality in Qalqilia municipality which will be compatible to the municipalities in the PT. 9 Figure 1-1: map of Qalqilia city. 10 Figure 1-2: map of Qalqilia's lands over the various stages of history. 11 1.7 Research limitations Through the research phases, the researcher faced a number of limitations, including: 1. Lake of studies and experiences on e-municipality, particularly in the PT. 2. The inability to include the municipalities in Gaza Strip within the analysis phase due to the current political constraints. 3. Limitations related to the general understand and awareness of the community about e- municipality. 1.8 Organization of the thesis Based on the above plan, this thesis is divided into seven chapters. The first chapter entitled “Introduction” and includes the introductory. The second chapter “Conceptual and Theoretical Background” includes overview about the local governments and municipalities, and focused on traditional municipality versus e-municipality concepts and characteristics. The third chapter “Overview of Qalqilia Municipality” includes overview about the history of local governments before and within the period of Palestinian National Authority (PNA), and gives information about the municipalities’ classifications and distributions in the PT, this chapter also concerns with Qalqilia municipality as case study. The fourth chapter entitled “Research Design and Methodology”. This chapter displays the research approach and methodology which applied through the research phases. The fifth chapter entitled “Analysis Critical Factors of E-Municipality Adoption”. This chapter 12 displays the critical factors of and barriers or challenges to e-municipality adoption, and presents the internal and external environments results. This chapter also explains Qalqilia municipality status according to e-municipality concepts. The sixth chapter entitled “Proposed Model of E-Municipality Requirements” presented the model of e-municipality requirements and overview the important issues toward successful adoption of e-municipality in the PT and in Qalqilia particularly. The overall conclusions and recommendations are given in chapter seven. 1.9 Research terminologies The following is a definition of some terminologies contained in the research, sorted in alphabetical order: 1. Computer Literacy: Literacy is the ability to read and write and computer literacy is defined as the knowledge and ability to use computers and related technology efficiently, with a range of skills covering levels from elementary use to programming and advanced problem solving” (Webster Dictionary, 2010; Wikipedia, 2010a). 2. Cultural conflicts: the disagreements between cultural beliefs and values by two or more sides (Wiki Answers, 2010). 3. Customer satisfaction: is the degree to which the customer believes that the expectations are met or exceeded by the benefits received (Juran & Gryna, 1988). 13 4. Data modeling: is a method used to define and analyze data requirements needed to support the business processes of an organization and by defining the data structures and the relationships between data elements (Wikipedia, 2010b). 5. External environment: Conditions, entities, events, and factors surrounding an organization that influence its activities and choices, and determine its opportunities and risks. Also called operating environment(Business Dictionary, 2011a). 6. Information and Communication Technologies (ICT): refers to technologies that provide access to information through telecommunications. It is similar to Information Technology (IT), but focuses primarily on communication technologies. This includes the Internet, wireless networks, cell phones, and other communication mediums (Tech Term, 2011). 7. Integrated Development Planning (IDP) is an approach to planning that involves the entire municipality and its citizens in finding the best solutions to achieve good long-term development (Integrated... 2011). 8. Internal environment: The conditions, entities, events, and factors within an organization that influence its activities and choices, particularly the behavior of the employees (Business Dictionary, 2011b). 9. International Organization for Standardization (ISO): the framework for effectively managing your business and meeting your customers' requirements. It is quality management system standards can help bring out 14 the best in your organization by enabling you to understand your processes for delivering your products/services to your customers (International Organization for Standardization, 2010). 10. National Spatial Data Infrastructure (NSDI): the technologies, policies, and people necessary to promote sharing of geospatial data throughout all levels of government, the private and non-profit sectors, and the academic community (Federal Geographic Data Committee (FGDC), 2011). 11. Organizational justice: was coined by Greenberg (1987) and is defined as an individual’s perception of and reactions to fairness in an organization. Justice or fairness refers to the idea that an action or decision is morally right. An individual’s perceptions of these decisions as fair or unfair can influence the individual’s subsequent attitudes and behaviors. Justice in organizations can include issues related to perceptions of fair pay, equal opportunities for promotion, and personnel selection procedures (Wikipedia, 2011d). 12. Technical: pertaining to computers or technology (Business Dictionary, 2011c). 13. The Palestinian Territories (PT): comprise the West Bank and Gaza Strip. Since the Palestinian Declaration of Independence in 1988, the region is today recognized by three-quarters of the world's countries to be part of the State of Palestine, although this status is not recognized by the United Nations, Israel and major Western nations, including the United States. Effectively parts of the West Bank and Gaza Strip are currently governed by the Palestinian National Authority (PNA), while other parts are governed by 15 Israeli military authorities, which the UN and international legal bodies often refer to as the Occupied Palestinian Territories (Shehadeh, 1997). 16 CHAPTER TWO CONCEPTUAL AND THEORETICAL BACKGROUND 17 CHAPTER TWO CONCEPTUAL AND THEORETICAL BACKGROUND 2.1 Introduction The main objectives of this research as previously mentioned in chapter one is to analysis the status of the municipalities in the PT according to e- municipalities concepts, in addition to propose critical factors to be as the foundation toward e-municipality adoption, which will be the first endeavor in the PT. The main concern of this chapter is to provide an overview about the local governments that included the municipalities as one of its major bodies to understand the research field. In addition to focus on the concepts of the traditional and e-municipality for getting the needed awareness about the research subject This chapter finished by exploring some of relevant researches and studies to highlight more about the e-municipality subject. 2.2 Local governments The term “local government” is generally used to refer to a decentralized, representative institution with general and specific powers, developed upon it and delegate to it by central or provincial government, in respect of a restricted geographical area within a nation or state, and in the exercise of which it is locally responsible and may, to a certain degree, act autonomously. 18 A local government is thus an institution that the central government has established by law for the residents of a particular area. It has the authority to exercise legislative and executive authority in an area demarcated by law by a higher authority, and it is an autonomous body within the limits of constitution of a country, as well as national legislation. It also has the power and functions to provide services and amenities to residents in its municipal area and to promote and maintain their well-being (Van der Waldt et al., 2007). Local government is also defines as the level of government created to bring government to the local populace and to give citizens a sense of participation in the political process that influences their lives. Local authorities or municipalities were being created to provide services and goods, because of the inability of central government to render these services and goods (Reddy, 1999) General objectives of local governments Each country’s constitution specifies the place of local government within state machinery and its objectives, roles and functions. In general, the local government objectives should (Geyer, 2007): 1. Provide democratic and accountable government for local communities. 2. Provide services to the communities in an equitable and sustainable manner. 3. Promote social and economic development. 19 4. Promote a safe and healthy environment; and 5. Encourage the involvement of community organizations in the affairs of local government. 2.3 Municipalities Local government consists of municipalities that are instituted for each demarcated area or municipal area. The word “local” refers to a particular place, but when used in relation to government, it refers to a particular part of a geographically defined area such as a region or province. Therefore, the word ‘municipal’ has the same meaning as ‘local’. The term ‘municipality’ or ‘municipal area’ refers to the area of jurisdiction of a local or municipal government. Also the term ‘municipality’ refers to the organizational units of local government, and these can be regarded as decentralized agencies for the national sphere of government. (Van der Waldt, et al., 2007). Generally, a municipality is an administrative entity composed of a clearly defined territory and its population and commonly referring to a city, town, or village, or a small grouping of them. A municipality is typically governed by a mayor and a city council or municipal council. In most countries, a municipality is the smallest administrative subdivision to have its own democratically elected representative leadership. In some countries, municipalities are referred to as "communes" (for example, French commune, Italian comune or Norwegian kommune). The term derives from the medieval commune (Village Development, 2011). 20 2.3.1 The municipalities’ concept A municipality, when referred to as an entity, is an organ of state within the local sphere of government exercising legislative and executive authority within the specific demarcated area of jurisdiction, consisting of political structures, the administration of the municipality and the community. It functions in accordance with the political, statutory and other relationships among its political structures, political office bearers and administration, and its community. It has a separate legal personality that excludes liability on the part of its community for the actions of the municipality (Reddy, 1999; Van der Waldt, et al., 2007) When refer to as geographic area, a municipality is a municipal area determined in terms of the municipal demarcation act. Constitution defines the role of a municipality in the sense that it must ‘structure and manage its administration and budgeting and planning process to give priority to the basic needs of the community and to promote the social and economic development of the community’. In playing their role, municipal council have a duty to (Van der Waldt, et al., 2007). 1. Use their resources in the best interests of the communities. 2. Be democratic and accountable in the way they govern. 3. Encourage communities to be involved in the affairs of local government. 4. Provide services to the communities; and 5. Make sure that the environment is safe and healthy. 21 2.3.2 General municipalities’ functions and responsibilities There are two wings to municipality's responsibilities; the first is concerned with macro level functions such as the planning and promotion of integrated development planning, land, economic and environmental development. The second wing is concerned with the provision of specific services, such as health, housing, water and electricity (Vennekens & Govender, 2005). 1. Integrated development planning (IDP) Communities cannot develop in isolation and integrated development planning ensures this. For example, if a community needs housing, other related issues also have to be examined, such as roads, schools, electricity, water and sanitation, etc. IDP brings together various economic, social, environmental, legal, infrastructural and spatial aspects of a problem or plan. This should take place in a way that enhances development and provides sustainable empowerment, growth and equity for the short, medium and long term (Geyer, 2006) 2. Service delivery According to Vennekens and Govender (2005) the municipality responsible to cover the following fields of services: • Health services Municipal health defined as environmental health, which means that Primary Health Care (PHC) is now the sole responsibility of the municipality. 22 • Housing services Many of the larger municipalities do take on aspects of this function, and have recently applied for accreditation to operate housing programs, in accordance with the provision in the Housing Act. • Water services Historically, the water services sector has had a well-developed legislative and institutional framework, which focused primarily on technical aspects • Electricity services The electricity sector has been caught in a great deal of uncertainty during the restructuring of the electricity distribution industry and the establishment of its Regional Electricity Distributors (REDs). Municipalities are the authority for the electricity function, which means they have the power to appoint and negotiate with the service provider. • Roads and transport services Municipalities are responsible for the provision and maintenance of local streets. In addition, municipalities have undertaken provincial road repairs as an agent funded by the provincial government. • Solid waste services The municipalities are responsible for cleansing, refuse removal, dumps and solid waste disposal. 23 • Community services The community services provided by municipalities, often referred to as amenities, take a small part of the budget but are of great value to the public through improving social conditions and the well-being of the community. These services include community halls, sport and recreational facilities, bathhouses and toilets, libraries, arts and culture, resorts, beaches and pools, child care, old age homes and cemeteries. • Emergency services Emergency services are the responsibility of national and provincial government where, ambulance and disaster management are concerned. Nevertheless, the preparation of disaster recovery plans has been assigned to municipality, which means that municipalities are also required to co-ordinate, align and regularly review these plans with other organs of state. • Security services The functions of municipal police services are road traffic policing, policing of municipal by-laws and the prevention of crime. Not many municipalities provide such a service. Local policing is extremely costly and has a variable track record. It can be argued that focusing on developing and maintaining community infrastructure and facilities could be a more effective manner in which to prevent crime than policing. • Public works Municipal public works can in fact be regarded as an internal support service geared towards construction and maintenance of public infrastructure and 24 facilities. An expanded view of public works is associated with the government’s Growth and Development Strategy, which advocates the use of public expenditure to increase employment though the use of labors-intensive projects. 2.4 Traditional municipality Traditional municipality as traditional governance based on “paper and pen technology.” (Because of the long tradition, the “bureaucratic culture” is still strong. It explains the presence of still existing “computerized paper and pen technology based” public information systems. They are sometimes called “insular information systems”(Costake, 2007). Reference to Costake (2007), that the e- municipality’s characteristics are opposed to the traditional municipality’s characteristics, the research deals with traditional system (traditional municipality) depending on the service delivery context according to e-municipality concepts, and refers to the traditional municipality’s characteristics from the perspective of effectiveness and efficiency in delivering services to the municipality's customers. 2.4.1 Characteristics of traditional municipality The key issues and areas which proposed in this study to distinguish the aspect of traditional system (municipality) from electronic system (e- municipality) need to be focused more while looking to new era of digital and e-municipality. 25 1. Municipality’s customers The customers; citizen, client and stakeholder are the key factors on the municipality system. The customers’ issues reflect the degree of traditional or nontraditional systems through how the customers see the municipality and how the municipality sees the customers (Yaghoubi, Haghi, & Asl, 2011). For example, the two dimensions of relation between the customers and the municipality includes: • Customers satisfaction To create a municipality that works better and costs less, the public service should be modeled on standards such as courtesy, timeliness, clarity, and accuracy of information, all this with a remarkable amount of professionalism. This in turn offers improved business result, customer satisfaction, and employee satisfaction (Kolachalam, 2002). Therefore the relation between the customers’ satisfaction and the traditional system is opposite. High and constant satisfaction about the service delivery reflects a good system and low degree of traditional municipality, where the reverse is true. • Customer maturity The practice of high literacy culture and degree of utilizing the advanced technology by the customers are considered significant indicators for describing the traditional systems and approaches adopted in the society. The participation and transparency issues are interchanging between the municipality and its citizen through actual practices of democracy and engagement principle. The traditional systems are described as centralized 26 system, where it eliminates the effective way of democracy participation, and the degree of trust with the whole activities of municipality, in addition to, high degree of dissatisfaction (Mathekga & Buccus, 2006). 2. Information and technology management Information and knowledge are the keys to help meeting the challenges of a rapidly changing society where the traditional municipality has many problems that stem from both Insufficient and improper use of ICT. “Insufficient use” refers to the traditional means such as manual archiving systems. “Improper use”, on the other hand, refers to the lack of an interoperability infrastructure within and among the municipality’s environment (Akinci, 2004). 3. Auto-control The lack of auto-control mechanisms is the direct result of improper use of ICT. One of the most striking side effects of this problem is high economical losses. There are many examples of economical loses due to the lack of auto- control. One of them is experienced in real estate tax collection. The existing of high outages in real estate taxes consider one of important indicator on the traditional system in dealing with real estate taxes without implementing comprehensive and developed system to found the basic of e-municipality (Cömert & Akıncı, 2003). 27 4. Efficiency Due to the traditional ways of doing tasks, the pace of activities is rather slow. By traditional ways we mean manual archives, manual procedures, visual analyses, traditional ways of interoperability, and finally requesting data from the citizens, which is already under responsibility of some government agency or municipality departments. There are many examples to this issue. A characteristic example is the preparation of zoning plan forms. Low efficiency may have a negative impact on the economy since it may postpone transforming resources to the economy. Consider how the time to get a building permit will affect the construction, trust, transparency, legal and interactive business and related sectors, in addition, low efficiency affects on the quality of services (Akinci, 2004). 5. Quality of services Quality of services doesn’t affect just only the citizen’s dissatisfaction about their municipality, but also affect the economical losses. Several problems may be associated with the quality of municipality services. The main problem stems from the lack of how a service should be. In the traditional way, citizens are perceived as, in a sense, a “worker” of the services. Because, traditionally and even backed by the regulations, most municipalities ask citizens to collect some of the data needed for their applications. And this is the data that municipalities could have obtained from each other if there had been an interoperability infrastructure such as national standard data infrastructure (NSDI) in place (Cömert & Akıncı, 2003). 28 6. Economical losses These are the result of the problems in the other traditional aspects and issues. As already explained, one of these problems are the lack of auto-control as in the case of real estate taxes. Another problem is the rather slow pace of activities as in the case of building permits. One more problem is attributed to the redundant and/or losses of data through repeating many process that result from insufficient or improper using of suitable frameworks and information management system (IMS). The economical losses are referring to the high degree of improper and inefficient system implemented in the municipality environment (Hecht, 2002). 7. Cost of services There are many causes of high costs in traditional municipality. First of all, due to the lack of interoperability, development and production costs are high. For instance, data transfers between municipalities and other parties and between different offices within the same municipality are still performed by traditional methods. This is a costly and time consuming operation. As an example, the rate of using Internet for data transfer between municipalities and government agencies or private sector is very low at the moment. There are even cases where one has to actually travel to another city and get the data. On the other hand, due to insufficient and improper use of ICT, more than needed personnel are employed in municipalities (Akinci, 2004). 29 2.5 Electronic municipality Generally, the major principle of electronic municipality is to provide many opportunities to improve the quality of services which are provided to citizens. Where the adoption and implementation of e-municipality will significantly improve the municipal existence, including: simplifying the delivery of services to citizens, eliminating layers of municipality management, making it possible for municipality’s customer to find information easily, and get service from the municipality, simplifying municipal process and reducing costs through integrating and eliminating redundant systems and streamlining municipality operations to guarantee rapid response to citizen’s need (W. Huang, Siau, & Wei, 2005). 2.5.1 Definition and philosophy E-municipality is an organization that offers its services quickly, availably and safely in the field of municipality duties to the civilians. The services of this municipality are round the clock and free of timely and spatial restrictions in a real city (Layne & Lee, 2001). Depending on the Word Bank (2002) definition of e-government as "the use of Information and Communication Technologies (ICT) to transform government by making it more accessible, effective and accountable", Akinci (2004) defined e-municipality as a municipality realizing all kind of communication, business and service offer in electronic environment. 30 Among many promises of the digital revolution is its potential to strengthen democracy and make municipalities more responsive to the needs of their citizens. According to Mousavi et al., (2009), e-municipality in minimum includes: • Providing greater access to municipality information. • Promoting civic engagement by enabling the public to interact with municipality officials. • Making municipality more accountable by making its operations more transparent and thus reducing the opportunities for corruption; and • Providing development opportunities, especially benefiting rural and traditional underserved communities. E-municipality is not a tool limited to the richer countries. Indeed, some of the most innovative uses of the Internet in governance are appearing in the developing world, as ICT are being used to streamline municipality and connect it more closely with the people it is supposed to serve. And e- municipality is not a panacea. Although it can facilitate change and create new, more efficient administrative processes, e- municipality will not solve all problems of corruption and inefficiency, nor will it overcome all barriers to civic engagement (Masouleh & Shahbahrami, 2011; Signore, Chesi, & Pallotti, 2005). It is important to deal with some critical facts while creating and developing e- municipality system; Putting the (e) in front of service is not enough and focusing on what is technological feasible than the demands of the citizens. 31 Citizens need to be aware of the service, know how to use it, and have self- interest in using it. Moreover, e-municipality does not happen just because a municipality buys more computers and puts up a website. While online service delivery can be more efficient and less costly than other channels, cost savings and service improvements are not automatic. E-municipality is a process that requires planning, sustained dedication of resources and political will (W. Huang, et al., 2005). Figure 2-1 simplifies the philosophy of communication within e-municipality. 2.5.2 Key dimensions and stockholders of electronic municipality E-municipality is a socio-technical system composed of people, technologies, social and organizational structures and processes. In this, the whole idea of e- municipality is a result of the co-evolution of technological and organizational arrangements. What this open system creates is municipality that combines organizational innovations with new ICT to perform basic municipality functions in a constantly changing environment (Anttiroiko, 2008). Figure 2-1: the philosophy of communication within e-municipality. Source: author based on (Mousavi, Pimenidis, & Jahankahni, 2009). 32 As e-municipality is more about “municipality” than about technology or electronic media, the basic dimensions of e-municipality can be derived from the functions of the municipality. Municipality is the exercise of authority in a district. Municipality is needed to maintain law and order, to provide citizen with public services, and to safeguard civic rights and democracy. In addition, it must take care of both the management of its internal organization and of its multiple relationships with stakeholders in an increasingly complex environment. The functions of municipality are divided into four areas (E- administration, E-services or electronic public services, E-governance- understood, and E-democracy) and can be used to conceptualize the basic dimensions of e-municipality (Anttiroiko, 2008): 1. E-administration refers basically to all those administrative and operational processes of municipality in which ICTs are utilized, including both mundane office tasks and basic managerial functions of municipality's parties, such as planning, organizing, staffing, directing, and controlling. It is closely related to e-management, which refers to “the use of information technology to improve the management of municipality, from streamlining business processes to maintaining electronic records, to improving the flow and integration of information” 2. E-services or electronic public services refer to public service provision aimed at citizens and other municipality customers using ICTs. E-services may include information, communication, and transaction services provided 33 in different branches of public service, such as health care, social welfare, and electric. 3. E-governance-understood here in the public-sector context as “public e- governance”-is about managing and steering multi-sectoral stakeholder relations on a non-hierarchical basis with the help of ICTs for the purpose of taking care of the policy, service, and development functions of municipality. In practical terms it is about cooperation, networking, and partnership relations between municipality's parties, corporations, NGOs, civic groups, and active citizens, utilized by municipality's parties to gather and coordinate effectively both local and external resources to achieve public policy goals. 4. E-democracy is about democratic structures, processes, and practices which ICTs are utilized to improve inclusiveness, transparency, citizen participation, and democratic decision making. It is a generic too-oriented conception of democracy. E-municipality reflects new way of connection between the applications and key stakeholder groups as is shown in Figure 2-2. In fact, e-municipality has often been defined in relational terms, using the basic relations as the constitutive elements of the concept itself. Such a relational perspective emphasizes the ways ICTs could be utilized in interaction between municipalities and their customers and other stakeholders. E- municipality- related stakeholder relations have five basic forms (Z. Huang & Bwoma, 2003): 1 2 3 4 5 In addition to parties Municipality Municip basic actor g Bwoma, 2003 1. Municipality 2. Citizens 3. Municipality 4. Municipality 5. Business In addition to parties, such as Municipality Municipality basic actor g Bwoma, 2003 Source: author based on Municipality-to-Citizens ( Citizens-to- Municipality Municipality-to-Government Municipality-to-Business (M Business-to-Municipality In addition to those relations , such as Municipality Municipality (E2M) relations. There are also other relations such as ality–to-NGOs (M2N) … basic actor groups are the fundamental ones Bwoma, 2003). These relations are illustrated in Source: author based on Figure 2- Citizens (M Municipality (C2M Government Business (M Municipality (B2M relations, there are the internal relations of Municipality ) relations. There are also other relations such as NGOs (M2N) … roups are the fundamental ones These relations are illustrated in Source: author based on (Anttiroiko, 2008 -2: basic dimensions of electronic municipality. 34 M2C) (C2M) Government Agencies (M Business (M2B) (B2M) , there are the internal relations of Municipality-to-employees ( ) relations. There are also other relations such as NGOs (M2N) … etc. but the above relations between three roups are the fundamental ones These relations are illustrated in Anttiroiko, 2008). : basic dimensions of electronic municipality. Agencies (M2G) , there are the internal relations of employees (M ) relations. There are also other relations such as etc. but the above relations between three roups are the fundamental ones (Anttiroiko, 2008 These relations are illustrated in Figure : basic dimensions of electronic municipality. , there are the internal relations of M2E) and employees ) relations. There are also other relations such as etc. but the above relations between three Anttiroiko, 2008 Figure 2-3. : basic dimensions of electronic municipality. , there are the internal relations of municipality's 2E) and employees ) relations. There are also other relations such as etc. but the above relations between three Anttiroiko, 2008; Z. Huang & : basic dimensions of electronic municipality. municipality's 2E) and employees-to- ) relations. There are also other relations such as etc. but the above relations between three Z. Huang & 2.5 Selecting and applying a suita essential accountable at local level. This model should consider number which will be faced in designing and implementing electronic Additionally, the challenges in early stages of this development will be brought into consideration. Digital divide and trust way of devel al., 2009 The five stages environment into e Source: author based on 5.3 General stages of Selecting and applying a suita essential for accountable at local level. This model should consider number which will be faced in designing and implementing electronic Additionally, the challenges in early stages of this development will be brought into consideration. Digital divide and trust way of devel al., 2009). The five stages environment into e Source: author based on General stages of Selecting and applying a suita for making accountable at local level. This model should consider number which will be faced in designing and implementing electronic Additionally, the challenges in early stages of this development will be brought into consideration. Digital divide and trust way of developing e-municipality The five stages which are environment into e-municipality diagrammatically Figure Source: author based on (Anttiroiko, 2008 General stages of electronic Selecting and applying a suitable model for e making municipality accountable at local level. This model should consider number which will be faced in designing and implementing electronic Additionally, the challenges in early stages of this development will be brought into consideration. Digital divide and trust municipality which are proposed for transforming the municipality municipality diagrammatically Figure 2-3: basic e 35 Anttiroiko, 2008). electronic municipality ble model for e municipality more accessible, effective, efficient and accountable at local level. This model should consider number which will be faced in designing and implementing electronic Additionally, the challenges in early stages of this development will be brought into consideration. 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This model should consider number which will be faced in designing and implementing electronic Additionally, the challenges in early stages of this development will be are major challenge mentioned later on proposed for transforming the municipality are exhibited municipality relations. municipality implementation is more accessible, effective, efficient and accountable at local level. This model should consider number of challenges which will be faced in designing and implementing electronic municipality Additionally, the challenges in early stages of this development will be major challenges mentioned later on (Mousavi, et proposed for transforming the municipality are exhibited in Figure municipality implementation is more accessible, effective, efficient and of challenges municipality. Additionally, the challenges in early stages of this development will be s in the Mousavi, et proposed for transforming the municipality Figure 2-4. 36 Source: author based on(Mousavi, et al., 2009). 1. Cataloguing stage In this stage, municipality puts some of its information online and tries to create an informational web site which enables citizens to find municipality information online. By doing web site, municipality starts to get familiar with online sharing and starts training its staff to become e-literate. This informational presence of municipality helps citizens (municipality’s customer) to find out what to do to obtain specific municipal services. 2. Interaction stage Encouraging citizens to participate in electronic municipality development is vital factor in success of electronic municipality process. In first stage, municipality information has been provided online in specific formats. If citizens do not participate in this process, the whole concept of electronic municipality will be meaningless. On the other hand involving citizen in the process of developing electronic municipality will contribute to build public trust in municipality. Corruption, lack of transparency in municipality Figure 2-4: the five proposed stages toward e-municipality. 37 procedures and high level of bureaucracy in some municipalities make it more difficult to move forward in this stage. Reengineering of municipal processes must be considered by developers in this stage. To encourage citizen’s participation, municipality has to overcome social and technological barriers. Showing citizen that their contributions and comments are effective and transparency in municipality procedures which makes it easier for citizens to understand these procedures are motivating factors. 3. Communication stage In this stage municipality initiates its communication with citizens (M2C), businesses (M2B) and itself (M2M). Adding more features to informational websites is main technical challenge here. Communicating by electronic mail must be utilized in this stage. In this stage municipality puts downloadable forms online which can be filled by citizens before contacting municipality offices. These forms can be sending back to corresponding municipality offices by post or by person. In both cases it saves considerable amount of time and effort for citizens, businesses and other municipality customers. User feedback can improve quality of services in this stage. More visited web page can be tracked so more effort will be put in specific arias. It is possible for municipality to track user visits to each web page and the time that they spend on each particular subject. This information is useful for improving quality of range of services which municipality offers. 38 4. Transaction stage In this stage, each municipality department provides full service to citizens and businesses. These services are limited to functionality of the specific municipality department which has been contacted by citizens or businesses. For example, if citizen need to contact to more than one department to obtain business license, they can’t do it online. Renewing permit license, filling tax form online and paying tax online are examples of online transactions between municipality and e-municipality customers. Providing database management system to support online transaction and installation of proper security mechanism are main technical challenges. Authorization and authentication issues also must be addressed in this stage. Changing and improving legal framework to be compatible with online transaction is necessary for this stage. Users contact and transact directly by each department directly and without any intermediation. Online transaction brings great saving to users in term of time and cost. 5. Integration stage In this stage all municipality departments will be integrated together and one main electronic municipality portal will be accessible for users. Users can obtain all municipality services online and through this portal. Integration maybe categorized into two sub stages. First phase is vertical integration in which internal systems will be connected to broad systems in consequences and functionality of connected departments similar to each other. For example, any department in municipality will be connected to interested 39 system in the local governments and vice versa. In this way, record of any event which has been committed in any department is accessible by other agencies system. Second phase is horizontal integration that connecting systems of different municipality departments with different functionalities in each others. Managing complex databases across internal and external systems and confidentiality of user information’s are main challenges of this stage. Another challenge is managing consistency in format and user- interface from one agency to the next. The function of this stage is quite similar to aggregator business model. As aggregator provides one stop shopping, main function of this stage is deploying one stop municipality. By completing this stage ultimate goal of e-municipality can be fulfilled and all customers of e-municipality can benefit from one stop municipality services. The correspondence between the stages of the proposed development model and the potential challenges in each stage is summarized in Table 2-1below. E-MUNICIPALITY STAGE CHALLENGES Cataloguing Designing information access, Data and information management and Organizational issues Interaction Digital divide Citizen participation trust Communication Technical challenge and Privacy Transaction Authentication and authorization Secure transaction Integration Complex technical challenge and Confidentiality Source: author based on(Mousavi, et al., 2009). Table 2-1: challenges in implementing e-municipality through each stage. 40 2.5.4 Main challenges of e-municipality Once the model for developing electronic municipality is clarified, there is a need to identify potential challenges which will be faced during implementation. 1. Digital divide issue The digital divide refers to the gap between people with effective access to digital and information technology and those with very limited or no access at all. It includes the imbalance both in physical access to technology and the resources and skills needed to effectively participate as a digital citizen. Knowledge divide reflects the access of various social groupings to information and knowledge, where the Digital divide can be defined as the distance between those who have ability to take advantage of digital technology and those who have not (Rice, 2002). There are more dimensions to the digital divide in developing countries. In addition to issues of accessibility, economy and skill, across a society, the differences between developed and developing countries must be considered as another dimension of digital divide. These differences could be differences in skills (e.g. IT literacy), accessibility (e.g. Internet penetration) and social and economical difference across countries or nations. Defining the different aspects of digital divide and properly addressing these aspects plays a vital role in utilizing Information and Communication Technology in society (Shahzad & Sandhu, 2007). 41 Six proposed areas to focus on for narrowing down the digital divide. Connectivity and technology infrastructure, business environment, consumer and business adoption, legal and policy environment, social and cultural environment and supporting e-services need to be reviewed and maintained properly (Belanger & Carter, 2006). 2. Trust issue One of the most significant and vital issue on the developing systems and the being or not the electronic systems is customer’s trust of the organization behaviors. In this case one of many definitions for trust is “willingness to accept vulnerability based upon positive expectations about another’s behavior” (Rousseau, 1998). In initiative electronic municipality projects, it is essential to build trust between different stakeholders (government agencies, businesses and citizens). Trust is becoming an increasingly important issue in the design of many kinds of information systems, so the weak information system within traditional system will reflect very shallow trust and the vice versa. The trust and commitment are central mediating agents of any proposed online relationship between any two parties (municipality and its citizens), and failure in building trust may lead to failure in obtaining citizen participation. Thus the need for building trust between municipality and its citizens is considered as a fundamental principle in designing and developing electronic municipality systems. 42 There are three types of trust, process-based trust, characteristic-based trust and institutional-based trust. In presenting electronic municipality initiatives in Palestine territory the above three points need to be addressed. In process- based trust citizens look at their past experiences with particular municipality departments. In institutional based trust citizens will look at accountability of particular municipality departments and in characteristic-based trust, citizens will look at the quality of service that they can get online. The concept of trust is crucial because it affects a number of factors which are essential for online transaction and concludes that trustworthy relationship must be developed between different associated parties. There are other associated concepts with trust, such as security and privacy. Privacy in the context of electronic municipality services can be considered as protecting personal information that is collected by municipality. And in another side protecting some municipal information, since this type of information is highly valuable, it can be used for improving municipality services or it can be sold out to third parties for commercial purpose. If citizens or businesses are not confident about the way that their information will be treated and have some privacy concerns they won’t go online to interact or communicate with municipality. In another words they won’t trust the electronic system over the traditional system (Teo, 2007). 3. Technical, economical and social issues According to Signore (2005), e- municipality as e- government is a big opportunity to bring services to all citizens, but must also consider some 43 challenges issues of technical, economical and social which will be overlapped. Applying new and advanced approaches and platform instead of the traditional approaches and platforms will face many challenges in technical perspective, practically in context of data, process and interoperability. The change from traditional approach to electronic approaches will relate to the economical situations and requirements in addition to social interaction and acceptance (Signore, et al., 2005). 2.6 Electronic municipality as an alternative for traditional municipality. Replacing electronic municipality means to delete traditional municipality and putting electronic municipality instead of it for serving, although traditional and electronic municipalities are based on the same principles, and they aim to achieve the same major objectives, but the used means for achieving their objectives are widely different.(Kolachalam, 2002). It is clear that this procedure must be done gradually due to impose its own effects at best. One of the important parts of realizing plans and developing electronic municipality is compiling a distinct account of what e-municipality will be converted if its strategies are executed successfully and it is reached its capacities and developed capabilities. Thus a clear and defendable justification of the reason and expectation of e-municipality realization will be offered; and the possibility of success of e-municipality development will be 44 provided with its clear image of the future. On the other hand, agreement on the future of electronic municipality unifies all forces and resources of civic management collections and provides a common ideal among members of the collection (Masouleh & Shahbahrami, 2011). Achieving e-municipality is not the end and will not be easy. Therefore, the understanding and dealing with the various critical and vital issues of principles are the best practices for achieving the e-municipality (Anttiroiko, 2008). 2.7 Previous studies In general, the available specialized studies on e- municipalities are limited; particularly studies related to the analytical aspect on e- municipality, and the integrated comprehensive analysis of both internal and external environments on e- municipality. Among those related studies the followings could be mentioned: Mousavi et al., (2009), considered the selecting and applying a suitable model for e- municipality implementation is essential. The model comprise from five stages (cataloguing stage, interaction stage, communication stage, transaction stage, and integration stage), where the model should consider number of challenges which will be faced in designing and implementing electronic government: Digital divide, cyber security, privacy and trust can be considered as main challenges for implementing e-municipality in developing countries. 45 Poor and Huang (2002) classified E-government into five segments which are: e-democracy, e-service, e-commerce, e-management and decision-making. Holmes (2001) by contrast, classified e-government according to the interaction between, government-to-business (G2B), government-to- government (G2G) and government-to-citizen (G2C). More Recently, Ndou (2004) added government-to-employee (G2E) as fourth type of interaction to the above model of Holmes (Al-Azri, Al-Salti, & Al-Karaghouli, 2010) There are several systemized models for the successful implementation of E- government that are based on critical success factors (CSFs) that often propose step-by-step models (Lahti, 2006). Many authors divided these factors into different categories. For example, in (Altameem, Zairi, & Alshawi, 2006) study the researchers categorized these factors into three groups. The first paradigm of factors is ‘governing factors’. These factors involved creating a shared understanding of vision for the proposed e-government project, appropriate strategy, top management support and commitment, strong leadership and funding for implementing e-government initiatives. The second paradigm of factors is ‘technical factors’. This includes information technology (IT) infrastructure and standards, collaboration between agencies and citizens relationship management. The third paradigm of factors is ‘organizational factors’. Those factors considered policy and legal issues, service quality, reward system and training. This must be followed by building up a shared vision, awareness and understanding of how to manage E- government successfully. 46 The model in Kumar et al. (2007), mentions that for effective e-government adoption, the attributes to be satisfied are the following: a) User characteristics (perceived risk, perceived control, internet …); b) Website design (perceived usefulness, perceived ease of use); c) service quality; and d) client satisfaction (Bwalya, 2009). Bwalya (2009), proposed conceptual model that incorporates all the attributes found in the previous model with the extension of the culture awareness and the need to improve on the ICT infrastructure for the content to be easily accessible as clarified in Figure 2-5. Once the culture content is incorporated into the conceptual model, this will mean that the implementation of the e- government initiative will not only depend on the ‘give-and-take scenario’ but will also have e-participation of the citizens as a feedback mechanism for policy/decision making (Bwalya, 2009). Figure 2-5: proposed e-adoption model Source: (Bwalya, 2009). 47 CHAPTER THREE OVERVIEW OF QALQILIA MUNICIPALITY 48 CHAPTER THREE OVERVIEW OF QALQILIA MUNICIPALITY 3.1 Introduction The research took Qalqilia municipality as a case study on the municipalities in the PT. with consist to the aims of this study, this chapter provided an overview about the history of local governments and municipalities in the PT before and within the period of PNA, and explore the information about the municipalities’ categories and distributions in the PT. Where, the main concern of this chapter is to focus on Qalqilia municipality in perspective of the history, the structure, and the service that the municipality delivers to its citizens and customers. This chapter finished by describing the characteristics of Qalqilia municipality, and matching between these characteristics and the characteristics of traditional municipality which mentioned previously in the literature review. 3.2 History of local government in Palestine The Palestinian local government has developed over historical phases in which Palestine with its historical borders was under foreign forces (Ottomans, British and Jordanians in the West Bank and Egyptians in Gaza Strip, and the Israeli occupation) (Youth Local Council, 2011). 49 3.2.1 Local government before the period of the PNA The concept of management of cities and villages (municipal work) originated in Palestine during the Ottomani period in 1864. Then, the concept has been strengthened and organized under the name of (optional village council) in 1871. The establishment of the first municipality was in Jerusalem in 1863 under the leadership of Abdul Rahman Effendi Dajani. The Municipality worked under the laws of the Ottomani Empire. The new laws enacted during the British Mandate in 1934, and then the laws related to the occupation in 1948 and 1967 (Shtayyeh & Habas, 2004). 3.2.2 Local government during the period of the PNA After the signing of the Oslo Accords, the PT of the West Bank and Gaza Strip were divided into three areas (Area A, Area B, and Area C) and 16 governorates under the jurisdiction of the PNA; 11 in the West bank and 5 in Gaza Strip as explored in Figure 3-1 (Wikipedia, 2011b). Since the advent of the PNA in 1994, it found itself face to face with a heavy legacy of regulations, laws and military orders including those related to the local councils. The PNA issued two law related to the local government: the Palestinian Local Councils Election Law of 1996 and the Palestinian Local Government Law of 1997. The local government sector is considered second largest sector after the governmental sector (6400 employees work in it in the West Bank and 2260 in Gaza Strip). It is worth noting that the revenues of the 50 local government sector increased from $5 million in 1968, $84 million in 1990 and reached to $199 million in 1998 (Youth Local Council, 2011). In 1994, The PNA established the Ministry of Local Government (MoLG) which is concerned with developing municipal and local government bodies. One of the major and important goals of the MoLG was to work on the consolidation of democracy and decentralization of local government bodies. Also, it worked on the reduction of the gap between rural and urban areas, development and rehabilitation of the infrastructure in communities, development of organizational structures, and increase efficiency and upgrades their capabilities. In addition to municipalities, the MoLG established a Common services councils that work to provide certain services for a number of councils of local government bodies near each other, as well as the MoLG has set up committees to regional planning to oversee the process of planning and development in the particular region in order to create the reality of joint planning for a number of local government bodies (MoLG, 2011). 51 3.3 The reality and classifications of the municipalities in the PT The municipalities in the PT considered the main provider for essential services to the population in the PT, as well as village councils. The municipalities and their categories were considered as the local governments of cities and communities, and play their role in community and economic development. Thus becoming relatively stable at the professional level in minimum and this contributes significantly on the concentration of work on the development of performance and level of services provided to citizens and promoting modern methods in operations management within the municipalities as well as managing the delivery of services to citizens and to public and private sectors (Abdelati, 2005; Shtayyeh & Habas, 2004). Figure 3-1: map of Palestinian Territories. Source: (Wikipedia, 2011b). 52 According to Shtayyeh and Habas (2004), the municipalities in the PT were classified into four categories based on population numbers, capabilities, areas of activity, and services. And these categories are: Municipalities (A): Main municipalities are distributed among central cities (provinces) representing a large local municipal body and providing more services and local activities in terms of quantity and quality. This body is concerned with aspects of development within its borders, in addition to its contribution in national development. Municipalities (B): Major municipalities represent the cities with a population of 25, 000 people and above. These municipalities are in the medium-size career although, they are considered survival and crucial in the local governments body in PT, and have the ability to recruit resources and great resources than those that can be provided by basic municipalities. Municipalities (C): These are basic municipalities which were formed in the Palestinian towns. They are considered to be small in terms of population capacity (10,000 to 25,000 people) and economic activities. The resources of such municipalities are limited, and linked to population size and the quality of economic activity. Their capabilities and activities are limited in provision of basic services and the implementation of some simple development projects. Municipalities (D): Emerging municipalities are formed in small towns with fewer than 10, 000 people. The village councils of these municipalities have 53 been upgraded to the level of municipalities. They provide basic services to the population 3.4 The distribution of the of the municipalities in the PT The municipalities in the PT arrived to 132 municipalities distributed on the West Bank and Gaza Strip. Where the West Bank was divided into three regions: the Central Region (Jerusalem), the territory of the north (Nablus), and the territory of the south (Hebron) (MoLG, 2011). At local level, the PNA divided the provinces to cities and villages additional to project committees, and the municipalities in the West Bank distributed over the major cities and villages arrived to 107, and the village councils arrive to 230, which distributed over the villages, as well as the project committees of 120, which represent the small villages and communities (Applied Research Institute- Jerusalem (ARIJ), 2010). Gaza Strip divided into five governances: North Gaza, Gaza, Deir Al Balah, Khan Yunis, and Rafah, the municipalities in Gaza Strip distributed over the major cities and villages arrived to 25 (Hamed, 2008). The total numbers of local governments are 482. The distribution of those local governments is shown in Table 3-1 where Figure 3-2 exhibits the geographic distribution map of local governments over the West Bank. 54 PT GOVERNORATE MUNICIPALITIES VILLAGE COUNCIL PROJECT COMMITTEE TOTAL A B C D T he W est B ank Jerusalem 0 2 6 2 17 1 28 Bethlehem 1 2 6 1 20 8 38 Jericho 1 0 0 2 0 5 8 Ramallah & Al- Bireh 2 5 6 5 48 2 68 Hebron 1 8 8 0 22 40 79 Jenin 1 4 6 1 30 34 76 Tubas 0 1 2 0 5 7 15 Nablus 1 0 7 1 49 1 59 Tulkarm 1 1 6 3 17 5 33 Qalqiliya 1 0 2 2 12 17 34 Salfit 0 1 1 7 10 0 19 Total 9 24 50 24 230 120 457 107 G aza S trip North Gaza 1 2 0 1 0 0 4 Gaza 1 0 0 3 0 0 4 Deir Al Balah 1 3 1 2 0 0 7 Khan Yunis 1 1 4 1 0 0 7 Rafah 1 0 0 2 0 0 3 Total 5 6 5 9 0 0 25 25 PT Total 14 30 55 33 230 120 482 132 Table 3-1: statistics information of local governments in the PT Source: Author based on (Applied Research Institute- Jerusalem (ARIJ), 2010; Hamed, 2008). 55 Figure 3-2: map of local government geographic distribution over the West Bank. 56 3.5 Qalqilia municipality Qalqilia municipality is one of the fourteen main municipalities in the PT and one of nine main municipalities in The West Bank municipalities of category (A) as previously mentioned All municipalities of category (A) are very similar to each other, the study takes Qalqilia municipality as case study, where the result of analysis and the descriptions of Qalqilia municipality and the community could be applied easily and logically on all municipalities in the PT and precisely, the municipality of category (A). The services delivery is the main responsibility of Qalqilia municipality as the whole municipalities in the PT, but the critical situation generally in Qalqilia district and specifically in Qalqlia city as previously mentioned, makes the municipality playing more active roles in supporting the neighboring village’s councils than the other districts. 3.5.1 Qalqilia municipality history Qalqilia city was managed by the senate of family until 1909. After that year, the city representatives created new committee from the leader of village and established the first village council. By the efforts of development the village council transferred to city council in 1955, and this had been remaining until the last election happened in 1959 with new stage of democratic process. This stage ended with appointing new committee by the Israel’s occupation in 1982, this period of occupation power applied the policies and agenda of the 57 occupation centralization, where the population affaires were not on the priorities of the committee responsibilities (Jalood & Hafes, 2009). By becoming the PNA, the Qalqilia municipality practiced its responsibilities and authorities as one of main local government’s bodies. Qalqilia municipality committees have pursued for developing the work and procedures to offer better services to the citizens and this were supported and facilitated by the MoLG which pursuing to get the decentralization policies over all the PT (Jalood & Hafes, 2009). 3.5.2 Qalqilia municipality’ structure The core of work in Qalqilia municipality substantially standing on the details comprise the shape and frame of the municipality’ structure which in somewhat similar to all municipalities of category (A). The municipality’ structure consists in general from the mayor, municipal council, and departments and divisions which through and by them the services are delivered to the citizens (MoLG, 2011). Figure 3-3 exhibits the Qalqilia municipality structure. 1. Municipal mayor The mayor plays the critical role in leading and decision making at all issues related to the municipality work with huge authority. The progress of municipality works is depending essentially on the characteristics and policies of the mayor with sharing to the municipal council. 58 2. Municipal council The common number of Qalqilia municipal council included the mayor consists from fifteen members through elections. The municipal council shares the mayor most critical decisions and supports him. The most common role of Qalqilia municipality council is to supervise and control all the process and implemented procedures acted by the departments and divisions of the municipality. 59 Figure 3-3: Qalqilia municipality’s structure. 60 3. Municipal departments and divisions Qalqilia municipality pursues to provide the citizen’s need, and to supply them with both services; direct services (e.g. Water / waste water management, and electricity), and indirect services (e.g. welfare and transportation safety). Municipal departments and divisions are considered as the framework of employee and workers categorized according to the municipality’s activities and abilities to achieve the short and long term of the municipality objectives. Municipal departments Qalqilia municipality consists recently from fifteen departments. The underneath descriptions review the departments and their responsibilities. 1. Human resource department This department concerns all issues that correlated to