Analysis and Development of an Improved Maintenance Management System for the Applied Engineering Laboratories at An-Najah National University. Jihad Imran Ro’a Okal Advisor: Dr. Basheer Shaheen Deema Ismail Mohammad Ameerah Yousef Kawa Prepared by: Current System Operational Consequences Operational Problems Reactive No CMMS High downtime Higher costs Lab inefficiency Unplanned breakdowns Poor scheduling 2 1 3 Problem Statement 1 Key Causes of the Problem Fishbone Diagram Process System Absence of PM No clear responsibility Absence of CMMS Poor documentation Management Documentation People Training ineffective Maintenance System 2 Project Objectives 3 Evaluate current maintenance practices Improve equipment performance and reliability Establish a data-driven maintenance system Integrate the system with digital platforms Verify the system’s effectiveness Methodology Application of VR Technology for maintinance training START GP1 Data Collection Tools Selection CMMS Sample Implementation Recommen -dations END 4 Initial Assessment of the Current State This chapter presents a current state analysis of the maintenance environment in the Faculty of Engineering at An-Najah National University. The faculty includes a total of 32 practical laboratories and 7 computer laboratories, distributed across three academic departments: Current State Analysis – Faculty of Engineering Laboratories 5 INDUSTRIAL AND MECHANICAL ENGINEERING DEPARTMENT ELECTRICAL AND COMPUTER ENGINEERING DEPARTMENT ARCHITECTURAL AND CIVIL ENGINEERING DEPARTMENT 6 ASSETS ANALYSIS Human Factors and Safety Engineering Lab apparatus Procurment department FAILURE OCCURS Person in charge of assets Maintinance request via zajel The direct supervisor Maintinance action stage END Reporting Process Stage Flowchart Report 7 MAINTINANCE ACTION IS TAKEN Failure received at procurement dep WARRANTY COVERED SEND TO WAREHOUSE SUBMIT WARRANTY REPAIR REQUEST RECEIVING AT WAREHOUSE/ PLACE END Maintenance Workflow- Covered Warranty REPORT 8 Reporting Process Stage Flowchart: 9 Machine Method No database Inadequate number of lab technicians Absence of CMMS Man Deficiencies in the MMS Unclear workflow Lack of PM 10 Fishbone Diagram 11 12 Questionnair Findings: No PM No Sufficient training 13 Questionnair Findings: Organizational & Administrative Improvements Maintenance Strategy Improvements Technical Improvements (CMMS) Training & Human Resources Improvements Roadmap Emerging Technologies (VR) 14 Organizational & Administrative Improvements Standardized Maintenance Request Form Standardized Maintenance Order Form 15 Full CMMS Implementation Technical (CMMS Improvement) Maintenance Strategy Improvements 16 Training & Human Resources Training Topic Target Group Frequency CMMS usage Technicians Quarterly PM Lab technicians Quarterly Safety Procedures All staff Annual Structured training programs on CMMS usage Improving maintenance documentation and reporting skills 17 Emerging Technologies (VR) in Maintenance Visual step-by-step maintenance guidance Error Reduction & Safety Guided Maintenance 18 Computerized Maintenance Management System 19 CMMS MAIN FUNCTIONS Centralizes all maintenance activities in one digital platform Helps with inventory management Ensures compliance with safety standards 20 The CMMS was implemented in this pilot study within the Industrial Engineering laboratories. 21 Mapping Smart CMMS Features to Laboratory Needs 22 ADDING User Users Roles & Permission 23 Preventive maintenance procedures for machine Manage Machines & Equipments Preventive Maintenance Procedures for Machine 24 PM Plan for Periodic Inspection 25 Supplier Management 26 27 Maintenance Teckits Create Work Order 28 Spare Parts Management 29 Types of reports 30 48 4:0 144 336 12 40 48 4:0 144 336 12 40 31 32 Application of Virtual Reality (VR) Technology Integrating VR is a key step in improving training and supporting maintenance in engineering laboratories. VR enables safe, realistic training for understanding equipment ,practicing procedures efficiently and make Total Productive Maintenance. Engineering laboratories face training limitations and equipment risks, increasing the need for VR integration. 33 Benefits of VR Training Accessibility and Training Delivery Safe Practice in High-Risk Environments Enhanced Skill Retention and Knowledge Transfer Increased Confidence and Reduced Anxiety Consistency and Standardization 34 Why EON-XR Platform? Allows educators, trainers, and employers to create interactive lessons without coding or advanced technical skills. Lessons can be accessed on common devices Supports and enhances traditional training and teaching methods globally. 35 Strategic Recommendations for Future Development 38 RECOMMENDATIONS Performance Monitoring & KPIs Continuous Improvement PERFORMANCE MONITORING & KPIS CMMS-based KPI dashboard for maintenance performance tracking Monitoring key maintenance indicators (downtime, work order completion) Automated data collection using QR codes / RFID 39 CONTINUOUS IMPROVEMENT Application of the PDCA cycle Periodic maintenance audits 40 Data-driven decision-making for maintenance Transition toward proactive maintenance culture Smart CMMS for maintenance management Integrated solution combining Improvement in VR-based training for skill development Conclusion Training effectiveness 40 Equipment reliability Maintenance efficiency Proposed Implementation Plan for VR in the Engineering Laboratories Sample Scenario: Scorbot 41 Thank you image1.png image2.svg image3.png image10.png image11.svg image12.png image13.png image4.png image5.svg image6.png image7.svg image8.png image9.svg image14.png image15.svg image16.png image17.svg image18.png image19.svg image20.png Sheet0 Item/ Software name Manufacturer Quantity Anthropometer (body dimension meter) Holton UL 1 Micro Audiometer Earscan 1 Flue Gas Analyzer Testo 1 Microdust Pro (Aerosol Monitoring System) Casella cel ltd 1 Light Meter Testo 1 Hand Dynamometer Lafayette instrument company 1 Charger Sakal electronics 1 Charger Europex-3 1 Charger Astrodyne 1 Thermometer Radiometer 1 Medical handgrip dynamometer Detecto 1 Sound level meter TES 1 Intelligent meter: Sound level adapter, Anemometer Van probe, Light probe, and Humidity probe Lutron 1 Micro monometer QFM (air balancing tool) TSL 1 WBGT (Heat stress monitor meter) EXTECH 1 image21.png image22.png image23.png image24.png image25.png image26.png image35.png image27.png image28.svg image29.png image30.svg image31.png image32.svg image33.png image34.svg image36.png image37.png image38.png image39.png image40.svg image41.png image42.png image43.svg image44.png image45.png image46.png image47.png image48.png image49.png image50.png image51.png image52.png image53.png image54.png image55.png image56.png image57.png image58.png image59.png image66.png image67.svg image60.png image61.png image62.png image63.svg image64.png image65.svg image68.png image69.png image70.png image71.svg image72.png image73.svg image74.png /docProps/thumbnail.jpeg